Vacancy for Student Affairs Specialist


Vacancy for Student Affairs Specialist


Brief description of UFAZ: UFAZ is an ambitious project initiated by the Presidents of the French Republic and the Republic of Azerbaijan in 2014. It is administered by the historic university of Azerbaijan - the Azerbaijan State Oil and Industry University (ASOIU) from the Azerbaijani side and the prestigious University of Strasbourg (Unistra) from the French side. 

UFAZ delivers 2 national diplomas (French and Azerbaijani) at the Bachelor level in the following specialties: Computer Sciences, Chemical Engineering, Geophysics, Oil and Gas engineering. Tuition language is English.

Position description:

Position name: Student Affairs Specialist

Position in the organizational structure: Attached to the Education department of the French-Azerbaijani University (UFAZ), under the supervision of the Head of Education Department of UFAZ.

Job Description:

  • Implements policies and procedures on a range of student affairs issues such as admissions (ASOIU, UNISTRA), course registration, class absences, graduation processing, petitioning, withdrawals and etc.
  • Informs all UFAZ students about the code of conduct and university rules (including examination rules)
  • Ensures document turnover (internal documentation, information materials for students, etc.)
  • Advises students on study program related matters (such as application processing questions, changes in timetable via social networks, information sessions, receptions, and student orientations)
  • Supports in hosting business representatives and participation of students in career fair with internship and recruitment purposes.
  • Liaisons with teachers to address and solve student’s problems related to study programs
  • In charge of all activities linked to student life at UFAZ
  • Supports the organization of student unions and other student clubs
  • Supports during annual admission procedures of UFAZ
  • Contacts with parents of students, providing information about the university, or the results of the student / any other behavioral issues to report
  • Informs Head of the department in case of any serious issues regarding students
  • Prepares all relevant statistics and official lists for Azerbaijani ministries, and for UFAZ jury of semester, disciplinary commission, etc.
  • Stores and archives in organized manner all files and documents linked to UFAZ students
  • Keeps smooth and operational relations with ASOIU educational department
  • Communicates to students’ messages sent by other UFAZ departments (approved by the management)
  • Implements other duties as assigned by the Head of the department


  • Master Degree in education administration or similar field.
  • Fluency in English and Azerbaijani is a must and French language preferable.
  • The ability to project a strong positive image of the University through personal interaction with parents, staff, students, and others is required.
  • The ability to solve problems commonly found within the higher education environment
  • The ability to develop and present educational programs or workshops.
  • The ability to assess and interpret individual student needs and to make appropriate referrals.
  • Willingness to learn and take on new tasks as needed
  • The ability to make competent, informed determinations and judgments on a range of confidential and/or sensitive issues in area of expertise.
  • Proficiency with computing software such as Word, Excel, and Outlook
  • Ability to work under pressure and with tough deadlines.


Interested candidates are requested to submit in PDF format in English language:


(1) a letter of interest and motivation specifying suitability for the position

(2) an updated resume


Send materials via e-mail to: specifying the Job Title in the subject line.


Only shortlisted candidates will be contacted. The cut-off date for application is April 15, 2020.


For more information about UFAZ, please visit